Employee Handbook Examples You Should Steal From (2024)

3 considerations to balance when creating your employee handbook

1. Leverage Modern Technology and Digital Accessibility: In today's digital age, it is critical to highlight the importance of making your employee handbook accessible online and via mobile devices. In addition to this improving the employee experience, it also makes it easier for HR managers to update and distribute the handbook efficiently. Using technology to create interactive and engaging digital handbooks that include multimedia elements such as videos, infographics, and search functionalities will help keep the content engaging and move business operations to paperless.

2. Include COVID-19 Policies and Remote Work Guidelines: Given the recent global events and the rise of remote work, it's essential to add a section on COVID-19 policies and remote work guidelines to your employee handbook. Covering these topics help employees understand the company's response to the pandemic, safety measures, and remote work expectations.

3. Address Diversity, Equity, and Inclusion (DEI) Initiatives: It is absolutely necessary to dedicate a significant portion of your employee handbook to diversity, equity, and inclusion in order to showcase your company's commitment to fostering an inclusive workplace. In the template, highlight your organization's policies and initiatives related to DEI, including training programs, anti-discrimination policies, and reporting mechanisms. Promoting a diverse and inclusive workplace for not only legal compliance but also for the positive impact it has on employee morale, productivity, and innovation.

Why should you create an employee handbook?

Legal compliance

There is no law requiring you to have an employee handbook. However, many federal and state laws require employers to inform employees of their rights in the workplace. Your staff handbook is one of the best ways to deliver this information to your employees.

Conflict mitigation

The employee handbook outlines the company’s code of conduct, so that employees know which behaviors are acceptable and which ones are not. It also explains the consequences of poor behavior. This can deter employees from engaging in toxic conduct and encourage them to adopt healthy behaviors and attitudes.

A warm welcome to new employees

Employee handbooks can help new employees feel at home in their work environments. Learning about the company’s history, mission, and core values can increase employee engagement and loyalty.

Additionally, the employee handbook:

Allows you to formalize your employment policies and procedures
Simplifies the employee onboarding process by providing each new employee with easy access to the information they need
Helps you develop consistent policies and procedures, keeping all team members on the same page
Decreases the risk of employee complaints and lawsuits, such as employees claiming you did not tell them about their workplace rights
Serves as a resource for employees to check dress codes, vacation and sick leave policies, parking recommendations, timekeeping policies, etc.

It’s important to create an employee handbook as soon as you have a mission statement and know what information you’re required to share or want to share with your employees.

What are some great employee handbook examples?

Even if you know what needs to go into your employee handbook, such as company policy, you may still struggle to envision what it’s supposed to look like. This is where examples come in. It’s a lot easier to know how your handbook should look when you have real-world examples to work from.

That said, here are 7 sample employee handbooks worth reviewing:

Nordstrom. While they don’t hit every point many companies will want to include, their one-simple-rule approach nails the simplicity message. Start with one simple rule and you can always fill in the rest later. "Our employee handbook is a single card that says 'Use good judgment in all situations,'" a Nordstrom spokesperson told Business Insider.
Valve. If you’ve been asking around about employee handbooks, it’s likely that someone mentioned Valve’s. It went viral awhile back because of how well it’s executed, touching on everything from company philosophy to walking new hires through their 1st day of work.
HubSpot. This handbook makes the list because it manages to achieve so much through a traditional PowerPoint format. By sharing it on SlideShare, HubSpot practices the transparency it preaches.
Netflix. This employee handbook is quite well known in the HR circle because it delineates Netflix’s culture and values, plus makes them actionable.
Facebook. The handbook for this tech company is so expertly designed that it practically compels you to read it over and over again.
Trello. This tech company uses their own platform to house their employee handbook, which they call an “employee manual.” The interactive design is user-friendly and highly engaging.
Zappos. Titled “The Zappos Culture Book,” this handbook highlights the company’s dedication to workplace culture. It includes not only information on the company’s values and mission, but also numerous testimonials from the company’s employees.

To narrow things down, you can search online for employee handbook examples that are specific to your industry or culture.

Tailor your employee handbook to your business

The 7 examples we provided above give some insight into how to create an attractive handbook that employees will want to read. But in the end, it's vital to tailor your employee handbook to your own business requirements.

You will need a firm understanding of your company’s foundation, mission, core values, employment law requirements, and more. For best results, consult with your legal team.

To make things easier for you, TriNet offers free employee handbook template so you can start building your employee handbook today!

This article has been updated.